Maintaining Constant Communication
Maintaining Constant Communication
To put it plainly, being away from the workplace is the main drawback of business travel. Keeping tabs on your team and their progress is essential for managers and project leaders. The concept of business travel seems to be at odds with this requirement. Even if you're in a rental car or waiting for a flight, you may stay somewhat connected to your critical projects and team activities with the help of current technology and some planning on your side.
Over time, the specific technology that allows you to remain connected can evolve. Modern technology has made it possible to access your network while on the go via a variety of devices, including cell phones, wireless PCs, and more, whereas in the past this was only possible at airport pay phones. Finding the right technology to meet your connectivity needs and enable you to be productive in various settings like the airport, airplane seats, or hotel rooms is the first step.
Be sure to investigate the equipment's durability as part of your technical evaluation of the available technologies. You could have the financial means to purchase the most cutting-edge machinery available. On the other hand, you won't want such equipment on a protracted business trip if it can't withstand the stresses of travel, such as being abused by your bags, being exposed to extremes in temperature and humidity, and so on.
After you’ve made a final decision on the hardware, be sure it can connect to the internet and your company’s intranet and network. In order to keep tabs on your home tasks, it's vital that you can talk to your colleagues and access company information. Even if you're on a ten-hour journey from Europe, you still need to be able to analyze the status reports your project team files every Friday and promptly provide directions for the actions that stem from them.
Simply setting your business messaging service to "out of office" as your default auto-answer to manage your phone contacts is a very 2010s concept. To get work done even when you're away from the office, just set up call forwarding from your office phone to your mobile phone and answer calls remotely.
Nowadays, you can use the technology that is accessible to you to access and control your desktop computer from your office desk even when you're on the road. One such service is gotomypc.com. However, you can find a plethora of such services online, or—if you involve your company's IT staff in your vacation preparations—they may know of a way to permit that access. You can read and answer to crucial business emails while relaxing in your hotel room after your out-of-town business meetings by accessing your PC everyday, or multiple times daily. Just activate your instance of Microsoft Outlook or whatever your email software is.
Just a few examples of the technology that have made it feasible to do almost anything remotely that used to need physical presence in an office setting. Therefore, you shouldn't give in to the road's restrictions. If you want to maintain all of your critical business initiatives going forward at the same time when you're on the road for business, you should look into ways to stay fully connected.
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